Remote Work Policy

1. Purpose and Scope

FITENABLE operates primarily online with personnel working remotely from various locations in India. This Policy sets out the expectations and security requirements for remote working.

It applies to all designated partners, employees, coaches and contractors (“Personnel”) who perform any work for the Company from a location other than a Company office.

2. Work Location

Personnel may work from a location of their choice within India, provided it is a private, lawful and reasonably distraction-free environment suitable for client interactions and confidential work.

Personnel who wish to work from outside India for more than 14 days in a rolling 12-month period must obtain prior written approval, given the tax, immigration, data-protection and labour-law implications.

3. Availability and Working Hours

Working hours, availability windows and response times are as agreed in the underlying contract and in the relevant schedule / role description. Coaches must keep agreed availability for live classes, calls and check-ins.

Personnel must communicate planned absences in advance and ensure handover where required.

4. Equipment and Internet

Unless otherwise agreed in writing, Personnel are responsible for their own equipment, internet and workspace. Equipment must be capable of secure work (current OS, supported browser, working webcam/microphone for client calls).

Where the Company provides equipment, it remains Company property, must be used only for legitimate work, and must be returned on termination.

5. Security and Device Hygiene

Personnel must follow the Information Security Policy. At a minimum:

• full-disk encryption and auto-locking screen on all devices used for Company work;
• up-to-date operating system, browser and security patches;
• reputable anti-malware where applicable;
• unique strong passwords stored in an approved password manager; MFA on all critical systems;
• no use of public/untrusted Wi-Fi for sensitive work without a trusted VPN; and
• device kept physically secure; screen locked when away.

Personal devices used for Company work must comply with this Policy. The Company may require security checks or impose restrictions to protect Company and client data.

6. Data Handling

Client personal data and health data must be accessed only through approved systems and only for assigned clients. Personnel must not copy client data to personal storage, personal email, personal cloud accounts, or removable media.

Sensitive conversations must take place over approved channels. Where WhatsApp is used with clients, follow the Information Security Policy and minimise sensitive content.

Reasonable steps must be taken to ensure household members and visitors cannot see or hear client information.

7. Client Calls and Live Classes

For video calls and live classes, use the approved conferencing tool, a professional background, adequate lighting, stable internet and a quiet environment. Recordings, if any, must be made and stored only as approved and only with the consent required by law.

8. Health and Safety

Personnel are encouraged to maintain an ergonomic workspace, take breaks and follow the Company’s safety guidance. Report any work-related health or safety concern to Abhishek Maurya.

9. Communication and Collaboration

Use approved Company channels for work communications and keep client and operational communications on those channels. Be responsive within agreed windows.

Coaches, instructors, contractors and other Personnel must not move clients to personal channels for private dealing, direct payment collection, competing work or any purpose not authorised by FITENABLE.

Personnel must not ask clients for personal payments, share personal payment details, or encourage clients to leave FITENABLE or take services privately/offline.

10. Reimbursement and Stipends

Reimbursement of work-related expenses is governed by the Expense Reimbursement Policy. Any internet or equipment stipend is at the Company’s discretion and as specified in the role.

11. Tax, Statutory and Insurance

Personnel are responsible for their personal tax compliance. The Company will operate TDS and statutory deductions where required.

Coaches/contractors are encouraged to maintain their own insurance where appropriate (see the Coach Agreement).

12. Conduct and Anti-Harassment

The Workplace Code of Conduct and the Anti-Harassment and Anti-Discrimination Policy apply equally to remote interactions, including video calls, chat, email and social media.

13. Monitoring

The Company does not routinely monitor Personnel screens or keystrokes. The Company may review business communications and system logs as needed to operate, secure and audit its systems and to investigate incidents, in accordance with applicable law and the Privacy Policy.

14. Termination of Remote Arrangement

The Company may require Personnel to attend a Company office or specific location for legitimate business needs with reasonable notice. Persistent failure to comply with this Policy may result in disciplinary action or termination of engagement.